Agent Registration Workbook

Environmental Health and Safety has developed a novel process to gather and review information regarding the use of biological and chemical agents at the University. This process is centered on the Agent Registration Workbook, an MS Excel spreadsheet-based data-gathering tool to be used by investigators to register their use of these materials.

This Agent Registration Workbook contains five section modules, each requiring specific information for completion. The modules are: Administrative, Laboratory, Personnel, Biological Agent Information, and Chemical Agent Information. This workbook prompts the investigator to submit information on agent usage within their approved IACUC protocol or research project. Two main versions of the workbook have been developed: a macro-enabled version for the PC and a non-macro version for the Macintosh.

IACUC Protocols

All investigators submitting a new IACUC application must complete a new Agent Registration Workbook and submit a copy (in MS Excel format) to EH&S via e-mail. Upon submittal of each workbook, investigators will receive a confirmation e-mail. Additionally, a notification will be automatically forwarded by EH&S to the IACUC Office for which you have submitted an Agent Registration Workbook. EH&S will review this workbook to evaluate environmental, health, and safety issues associated with the protocol.

Investigators are encouraged to review the Instructional Guide for complete information regarding the completion and submission of this workbook.

VMTA Registrants

All investigators submitting an Agent Registration Workbook in conjunction with a Verification of Compliance with Material Transfer Agreement only need to complete the first two sections (Administrative and Laboratory Information). A product list is not necessary for this registration type.

Please send all completed Agent Registration Workbooks to EH&S at biosafe@ehs.pitt.edu

For PC Users

PC Users’ MS Excel Macro security level must be set at low or medium. When opening a PC version of the Agent Registration Workbook, Excel will notify the user that the file contains macros and will provide the choice to enable or disable them. In order to use the Workbook correctly, macros must be enabled.

Also, PC users should determine what screen resolution (dpi) they are currently running and download the workbook designed for that specification. Screen resolution can quickly be determined in Windows; click on the Control Panel, then Display Properties, then Settings. If the user is running a screen resolution not listed to the right, this setting can be changed using the Windows Control Panel command.